Workflow decision guide
Source-grounded answers from approved company knowledge.
Mapped tools
Start with workflow fit. Use tools only after the inputs, review point, and success metric are clear.
Use this when internal knowledge search would directly improve scattered documents and repeated internal questions.
It is a good pilot candidate when the work happens often, has a clear owner, and can be tested with recent real examples.
Measure the pilot with answer time, search success, and repeated questions.
The expected impact should be visible in faster cycle time, fewer manual corrections, or more consistent work quality.
Use approved examples, add a review checkpoint, and keep output quality measurable.
Watch for drift, incomplete context, or overconfident outputs before moving the workflow into regular use.
These inputs make the pilot more measurable and reduce tool switching later.
These are the business problems this use case can support.
Tool shortlist
Research
NotebookLM is mapped to internal knowledge search based on current curated use-case data.
Teams that want to pilot this use case before committing budget.
Knowledge Management
Glean is mapped to internal knowledge search based on current curated use-case data.
Teams with a clear workflow and budget for a paid tool.
Knowledge Management
Guru is mapped to internal knowledge search based on current curated use-case data.
Teams with a clear workflow and budget for a paid tool.
